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In iTunes you can nominate which Calendar and Contact Outlook folders are to be synced. Apple devices have better sync capabilities when cabled connected to a computer with iTunes running. There’s no reason for this except expediency. This would allow Outlook users to work with their standard folders and standard views while retaining the benefits of iCloud synchronization.
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It would be much better if the Outlook integration allowed users to nominate which folders were synchronized. iCloud will sync the new calendar folder just like the default ones (you can delete the empty Home and Work calendars if you wish). You can use that home/work split if it suits you and move your Outlook appointments into the two Apple calendars according to their type (personal or business).Īn alternative is to create a new calendar in iCloud – maybe called ‘All’ and move all the Outlook appointments into that folder. Apple calendars have an ‘overlay’ option to show multiple calendars in the same view – a feature that Microsoft belatedly achieved in Outlook 2010. Cautious computer boffins will make a safe copy of the calendar, contact and task info into backup folders ‘Before iCloud’ before making the move).įor the iCloud calendar, Apple defaults to having two calendars (Home and Work). On the other hand, there’s a small risk of data loss when there’s only one copy of your vital details. (It’s best to move the items so you don’t get two folders with the same items and then the risk of confusion about which one to update. The same with moving Tasks to iCloud’s Reminders. You can’t delete the default Calendar, Contacts and Tasks folders so they’ll always be there and you have to learn to ignore them (I said it was clumsy).Īll your existing contacts can be copied or moved to the iCloud Contacts folder. The important thing is to remember to use the iCloud folders instead of the folders you’re accustomed to using. Now you have all these extra iCloud folders in Outlook how can you make it all work with your existing data? It is clumsy but possible. In Outlook and on devices the Reminders have their own icon and display For the purposes of this article you’ll need the ‘ Contacts ‘ ‘Calendars’ and ‘Reminders’ options ON.
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It’s installed via iTunes and may take an hour or more to complete.ĭuring the device setup for iOS 5, turn on the iCloud option when prompted, or go to Settings and customize it at any time.
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Ask your network administrator for setup details.)įor the rest of us, you need the new iOS v5 which is a free update for iPhone (3GS, 4 and 4S), iPod touch (3 rd or 4 th generation) plus all iPads (1 st or 2 nd generation). That’s because Exchange Server already acts as a central store for all your Outlook data which can be accessed from Apple devices as well as web browser. (If your Outlook is connected to Exchange Server, Small Business Server or Office 365 then you don’t want to use this iCloud feature.
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How to sync Outlook to your Apple devices with iCloud and why it sucks.Īpple’s iCloud service provides a way to synchronize some parts of Outlook with your Apple iPhone, iTouch or iPad but it doesn’t work as most people would like.īefore iCloud, you could synchronize your Outlook Contacts, Calendar and Tasks via iTunes.